Procurement of goods or works: Standard Bid Evaluation Form

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Documents & Reports

The criteria that are specified in the invitation to tender document are the basis for the buying decision. The tender evaluation criteria need to be defined prior to sending out the bid document or the Request for Proposal RFP.

The thought process is important at this stage as the criteria to be used for assessing the tender needs to be communicated to the bidders. Tender Evaluation criteria should reflect the risk and the value of the contract. In the Government sector it is normal practice to provide both the criteria and the weightings, i.

EBRD Procurement Standard Tender Documents and Guidelines

In the private sector, most organizations provide the general criteria but often do not disclose the weightings. Cost is usually one of the main criteria.

The Bidding Process

Tip : Best practice is to provide a costing template for the bidders to complete so that you can compare the bids easily without a lengthy calculation and analysis process. Cost is more than the base price.

CPTU | Central Procurement Technical Unit

It will include delivery, installation and transportation if they are not specified separately. It is important to ask for any on-going operational costs, warehousing, maintenance, spares, consumables, licenses and various other costs that may be incurred. All non-cost criteria should be defined in the bid document. The criteria to be used in the tender evaluation process will vary depending on the goods or services being sourced. Here are some of the main ones:.

What we provide

Each separate criterion should have a percentage or a number of marks allocated to it highlighting the relative importance of each area, disclosed in the RFP if appropriate. Bids should only be assessed against the criteria issued in the invitation and no new assumptions made when performing a tender evaluation. An important first step in the process is to ensure that the bidders meet the overall basic requirements and that the bidders fully understand the implications and the risks of implementing the service or delivering the goods.


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This Tender Document is intended as a model for lump sum types of Contract. Lump sum contracts are used in particular for buildings and other forms of construction where the Works are well defined and are unlikely to change in quantity or specification, and where encountering difficult or unforeseen site conditions for example, hidden foundation problems is unlikely. This Standard Tender Document for Procurement of Micro Works has been developed for the procurement of works of a simple nature and complexity that are contracted under National Competitive Tendering procedures.

This Standard Tender Document for Procurement of Minor Works has been developed for the procurement of works of a simple nature and complexity that are contracted under National Competitive Tendering procedures. This Standard Tender Document for Procurement of Medium Works has been developed for the procurement of works of a simple nature and complexity that are contracted under National Competitive Tendering procedures.

Account Options

This Standard Tender Document for Procurement of Major Works has been developed for the procurement of works of a simple nature and complexity that are contracted under National Competitive Tendering procedures. Copyright Public Procurement Authority.

Procurement of Goods or Works (World Bank)

All rights reserved. Standard Tender Documents.


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Procurement Planning Template. Sample Procurement Planning Template. Standard Tender Evaluation Reports. Standard Tender Documents for Goods Procurement.

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